New Membership Process

Joining the fire department is a smooth and easy process, although the entire process may take from six to eight weeks.  In some instances, such as when the start date for a needed training class is approaching, this timeline can be shortened to bring in a member in time to take the class.  Here is a step-by-step outline of the normal process of becoming a member.  

Pre-Application - If you have any questions, please contact someone in the fire department to find out more about the department and about the roles that you are interested in serving in.

Application - The next step is to fill out the membership application form.  You can get an application by downloading, filling out and printing off the complete application. The completed form should be mailed or turned in to the HVFD officer who is processing applications.  This is usually the president, however, student EMTs should turn in applications directly to Seth Taylor in the Tech Services office in McMillen House.

Interview - The president or designee will schedule an interview with you and the membership review committee.  The committee will want to get to know you and will want to answer your questions about serving with the department.

Wait - If the membership review committee approves your application, it will be forwarded to the executive committee.  If the executive committee review is favorable, it will be presented to the membership at the next regular monthly meeting.

Introduction - You will be requested to be present at that monthly meeting to introduce yourself to the members and to answer any questions they may have about you and your motivation for joining the department.

Wait - Normally, your application will be tabled for a vote at the next regular meeting, though in the case of student EMT applications, they may be voted on at the same meeting in December.  In the meanwhile, the state-mandated arson background check will be run.

Voting - If the membership votes to approve your application, you will be notified as soon as possible.

Swearing In - At the next regular meeting you will be sworn in as a probationary member.

Probationary Period - Although you are now a probationary member, you will not advance to full member status until you are approved by the membership review committee after six months of active membership and/or completion of the first level of training in your chosen role.

Government Regulation Compliance - To comply with government regulations, members who will be responding to emergencies must also do two other one-time tasks.

  • Physical Examination - New members must pass the required physical examination for the county self-insurance program which covers you while responding to emergencies.  This physical is brief, is paid for by the county, and can be performed by local doctors.  After you apply, you will be given a voucher to take to a local doctor for the physical examination.  For EMT/CFRs, this can typically be combined with the physical required for the EMT class.
  • NIMS Courses - New members must complete two brief federally-mandated on-line self-study classes offered by FEMA, namely IS-100.b and IS-700.a.  These courses introduce the National Incident Management System (NIMS) and the Incident Command System (ICS).  The courses are estimated to take about three hours each.  New members should start taking the course as soon as they are voted in as members.  The links above can be used to access the course material.  After the courses are complete, a Certificate of Completion will be e-mailed, which should be provided to the department.  Student EMTs must complete these two on-line courses before they are permitted to start the EMT class, so they typically complete them during Christmas break.  They must have them completed before being sworn in as members at the January department meeting.